Our Mission:
To collect tax revenue and provide associated services in support of government services in New York State
Current Personal Income Tax Processes
Front-end (Paper)
ELF
2D
70% of the returns processed are computer generated
Returns Processing Channels
E-filers vs. Paper Returns
What did NYS do to get compliance?
2D Barcode Data Sheet &endash; Why?
Maximize data captured
Minimize forms and systems changes for software vendors, Department and 3rd party processor
2D Barcode Data Sheet Design
Forms Included in 2D Barcode Data Sheet
Barcode 1
IT-201
Barcode 2
IT-201-ATT
Barcode 3
IT-214
IT-215
IT-216
Barcode 4
IT-112-R (3)
IT-212 (2)
IT-230 (2)
IT-360.1 (2)
IT-272 (1)
Barcode 5
W-2 (5)
Vendors that participated in the 2D Barcode Initiative
2D Barcode Data Sheet Design
1D barcode for IBML scanner to identify data sheet.
Taxpayer identifying information; visual verification between return and data sheet.
Six 2D barcodes with fixed locations. All barcodes required even when forms are not part of the return package.
Implementation Overview
2D barcode specifications - Pub 75 Supplement
Testing Process
6 test cases (1 all inclusive)
Tested with vendors through our 3rd party processor
Outreach/Education
Posters
Professional publications
Website FAQ's &endash; over 10,000 hits
Call Center education
Implementation Overview (Cont'd)
3rd Party Processor Equipment
High speed IBML ImageTrac II scanners
Throughput over 6,000 per hour
Pilot/Parallel Process
Mitigate 1st year processing risks
Support revenue analysis
Support data requirements for other agencies
First Year Results
97% of the data sheets were successfully processed through IBML
Errors:
Data exceeded allowable field size (street address, city name)
Printed using "draft" quality
99/100% of data successfully read was accurate
Errors:
Taxpayer entered data on the return after the 2D Barcode Data Sheet printed (direct deposit information)
First Year Results (Cont'd)
2D Barcode Data Sheet Worked
No reported technical issues
Compliance by taxpayers
Steps Moving Forward
Encourage use of e-filing
Continue with our successful 2D program
Encourage vendor participation in 2D
2D Barcode standards should be revisited